MANAGING AN INDUSTRIAL PROJECT IN MOROCCO: THE PRACTICAL GUIDE
Arpio Architects, an architectural firm headquartered in Casablanca-Morocco, is headed by Mohamed Berrada, architect, university teacher, expert and international mediator. The agency is made up of a multidisciplinary team of experts specially dedicated to industry and logistics, which guarantees you a true understanding of your issues from an architectural, technical and financial perspective. Through the long experience of its teams, the management of an industrial project is no longer a secret and this article aims to provide you with clarification on the key elements of good industrial project management in Morocco.
The production structure of any industrial project in Morocco is based on the aspects documented in this article, starting with coordination.
1. Coordination
This task is often assigned to the architect project manager or to a specialized design office, to coordinate the entire team operating within the framework of the industrial project: MOA, MOE, BET, specialized engineers, control office , project manager, companies, technical agents, site supervisors, etc.
2. The deliverables
Each project step is subject to validation with the MOA and its formal approval :
Preliminary study (preliminary draft)
Analysis, statement and validation of needs
Development and choice of concept and sketch
Cost estimate and preparation of a work schedule
Possible report
Preliminary plans and specifications (general layout plan, sketches, preliminary drawings, model, choice of materials, preliminary cost estimate, summary report)
Final plans and specifications phase (detailed preliminary design)
Layout, leveling and drainage, planting
Construction and planting details
Irrigation, lighting, etc.
Technical specifications
Detailed cost estimate
Filing of authorization requests
Building permit
Possible subsidies
Possible authorization from the administrations
3. The work execution’s tenders :
Upon filing the plans and specifications for the industrial project located in Morocco, the Architect is normally responsible for preparing for the Project Owner MOA, the tender documents (of which the plans and specifications are an integral part). The process includes the production of tender documents during the bidding period:
Submission slip
Notice to bidders
Administrative clauses
Technical clauses
Evaluation of offers
Analysis and choice of a tenderer in agreement with the client
Granting and signing of the contract
Commissioning of the site
Construction (coordination meetings, site meetings, progress reports, possible schedules)
Closure of the project (Acceptance or refusal or modifications requested)
Closing the project is the final step. It includes the evaluation of the project and the closing of the project files (for example: the guarantee of the plantation or the furniture of the manufacturer, the guarantee of the installation, etc.)
4. Site supervision
Throughout the various phases of the industrial project, it is essential to define the role and responsibility of each actor to ensure the smooth running of the overall established process and its execution methodology. The activities that mark the construction period of any industrial project in Morocco are:
The realization of the project
Inspection of the works
Final approval
Payments: which consist of authorized and executed work, complaints defined by the various changes and extra or off-schedule work, as well as penalties for delays or errors committed on site.
The end of the industrial project is pronounced when :
The production of deliverables is completed
The level of quality is compliant
The project was delivered by the company and accepted by the client
Each permanent action of the regular consultation of the various actors of the industrial project has its importance in the success of the monitoring of the project, of which the following are the main lines :
Read the plans and specifications
Meet the designer
Identify the different stakeholders: client, experts and professionals, entrepreneur, suppliers and public utilities
Check the tender documents: Compliance, calculation errors; bidder and order; date and hour ; bid bond or certified check; number of days of work
5. The opening of the site
This phase is managed in a methodical and daily manner, starting with the management of the safety of the various stakeholders and the equipment located there :
The project start-up meeting amounts to establishing the role of each stakeholder: schedule, representatives, MOA, MOE, contractor, supervisor, permit (public domain occupation) as well as the frequency of meetings.
Before the start of the work, the site supervisor is responsible for checking the site, noting the existing conditions and, from the first day, seeing that the contractor establishes the layout markers and the benchmark then do the verification. This goes through :
Gather site and safety equipment (CSTB)
Copy of plans and specifications
Protection of existing elements, the public and workers.
Type of machinery and particular construction techniques.
Layout - see if a survey is required.
Inspection of items such as concrete, steel, masonry and carpentry work, etc.
Analyzes - samples
Trenches - fill-cut (infrastructure above)
Foundations - granular materials - provenance - granulometry - compaction tests
Planting beds: depth of cultivated soil
Game modules - implementation (safety standards) - accreditation sometimes required
Plants: origin (delivery slip) and mode of transport - right of refusal
Cultivated land: provenance - sample - analysis
Site documents
Then come the daily or weekly site reports. The site supervisor is required to write a site report detailing the work carried out and its progress, the work teams present on site, the temperature, the problems encountered, the modifications made, etc.
Then the site directives which consist of written opinions which, usually, follow a verbal notice to the contractor concerning a non-conforming execution, a faulty workmanship in the construction methodology and requiring corrective action within a prescribed period.
Following, we find the follow-up of shop drawings. The shop drawings to be submitted are indicated in the estimate and are used to verify the conformity of the execution prior to the realization. Production is only triggered once the shop drawings have been approved by the various actors involved in this step.
The follow-up of equivalence requests arise in certain cases, for particular products, where they can be submitted by the entrepreneur. These will be comparable or equivalent products which may, for example, be more readily available. It is up to the project manager and the client to accept or refuse an equivalence or a change of product.
6. Site monitoring
The site supervisor is required to rigorously monitor the progress of the work and issue site directives, if necessary, if he is deemed to have neglected the completion of the work in time or proceeded in a manner judged. inefficient. However, it should be noted that he has the privilege of carrying out the work in his own way, in compliance with the laws and regulations, and that he is in fact required to deliver the project on the prescribed date by taking the means that it will have deemed appropriate, unless there are specific specifications relating to certain work.
Any change to the plans and specifications on the site must first be the subject of a change offer which may also be called a notice of change or a work modification directive. This is a document that describes the change requested by the prime contractor for which the contractor submits a price and signs.
The approval of contingent work is a document that follows the offer of change in the event of an agreement between the principal and the contractor concerning the change and the price submitted. This document confirms the agreement and confirms the authorization to make the change. This document may also bear the name of an amendment to the contract or authorization to modify. The owner's agreement is also required.
The provisional accounts correspond to payment requests submitted by the contractor for carrying out the work, depending on the progress of the work. It may be agreed that provisional accounts be submitted on a monthly basis or any other sequence deemed appropriate by the parties.
7. Project delivery
On delivery, the work acceptance document confirms that the work has been carried out to the satisfaction of the client and the project manager. This acceptance releases the contractor from his civil responsibilities on the ground, responsibilities which fall, as of this day, to the owner. Provisional acceptance does not, however, release the contractor from guarantees as to the quality of the work and the equipment that he has supplied and installed according to the guarantees required in the estimate and according to the requirements of the civil code.
A first list of deficiencies or reservations is usually produced by the supervisor before provisional acceptance. These are the adjustments to be made to certain works or work to be completed so that they are deemed acceptable and compliant so as to allow provisional acceptance of the work. The contractor will need to make the noted corrections and modifications in order to obtain final payment for the work.
The final acceptance of the works takes place one year after the provisional acceptance of the works and makes it possible to verify that the works were carried out in accordance with the prescriptions, that no deficiency resulting from a faulty workmanship in the production of the elements and in their installation. is detected and the plants are in good condition. This step releases any financial holdback authorized in the contractor's contract.
NB: Guarantees are applicable according to the law and according to the policies of the suppliers. The contractor and suppliers will remain responsible for honoring the warranties attributable to them in the event of deficiencies.
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